Faida 10 za Kwenda Bila Karatasi Ofisini

Digitizing Your Office Creates a Streamlined Process

During my internship at a company I think the singular worst moments I ever had there was when I was asked to look for some obscure document or the other. I am very sure that any office worker would be able to relate.

The company was relatively small so the filing system wasn’t perfect but oh my goodness… searching for a document that has been so vaguely described it could very well be every single piece of paper in that office and knowing you cant give up the search because this document is so important is the worst feeling I ever had while working there. There is something inherently evil about paper documents- one that I’m sure every office worker can relate to. The frustration of looking for something that you didn’t even loose is indescribable… its like you want to rip your hair out but you know that just wont solve anything.

Go Paperless with 10 Advantages of a Paperless Office:

1. Increased efficiency: Going paperless eliminates the need for manual filing, searching, and organizing of physical documents, saving time and improving productivity.

2. Cost savings: Paper, ink, and storage costs can be significantly reduced or eliminated altogether, resulting in substantial savings for businesses.

3. Enhanced security: Digital documents can be encrypted and protected with passwords, reducing the risk of unauthorized access or loss compared to physical documents.

4. Improved collaboration: With digital documents, multiple team members can access and work on the same file simultaneously, promoting collaboration and streamlining workflows.

5. Easy document retrieval: Digital documents can be quickly searched, sorted, and retrieved using keywords or metadata, eliminating the need for manual searching through physical files.

6. Space savings: Eliminating paper files and storage cabinets frees up valuable office space, allowing for a more organized and efficient work environment.

7. Environmental sustainability: Going paperless reduces the consumption of paper, which helps conserve natural resources and reduces carbon emissions associated with paper production and disposal.

8. Disaster recovery: Digital documents can be easily backed up and stored in secure cloud storage, providing protection against physical damage or loss due to disasters such as fires or floods.

9. Remote access: Digital documents can be accessed from anywhere with an internet connection, enabling remote work and facilitating collaboration among geographically dispersed teams.

10. Streamlined compliance: Digital documents can be easily tracked, audited, and archived, ensuring compliance with regulatory requirements and simplifying the document retention process.

What it’s Like Working for a Company that has Gone Paperless

Working with SignTech is a breath of fresh air. While at the paperless forms company I think I can count how many times I’ve had to work with paper on one hand. It sounds like an exaggeration but no its not. Any presentation, client meetings, articles even applying for the job- none of it required the use of paper. At our company paperless solutions are the norm.

When I see other companies that still have paper forms and paper slips I think to myself “clearly this is not the best alterative so why do people still use this?” The money, the time people think they’re saving- you’re not actually saving anything anymore. The cost of maintaining a paper-based system of operation i.e. file cabinets and floor space that could be used for other things is much more than what you would invest in an app like SignTech in the long run.

The truth is that if we did it properly we wouldn’t need to use paper for at least 95% of the things that we are doing right now.

With that said, I will just leave you with one question: Why do you still use paper?

Fomu za SignTech ni jukwaa bunifu lisilo na karatasi ambalo hubadilisha fomu na hati zilizopo kuwa fomu zisizo na karatasi ambazo zinaweza kukamilishwa kwenye vifaa vya rununu na kusainiwa kielektroniki bila mshono (pamoja na ujumuishaji kamili wa data).  Kwa habari zaidi tembelea www.signtechforms.com au barua pepe expert@signtechforms.com .